Run your event without the technology getting in the way.
From registration to live technical coordination, we make events work without hiccups, lag or chaos. Physical, virtual and hybrid, for national youth summits, NGOs and corporate boards.
How event day runs
- 01
Register
- 02
Confirm
- 03
Check in
- 04
Report
See who has arrived, as it happens
Registration, check-in and a live view for the organisers. For online events we run the room as well.
What changes for organisers
Illustrative stock photos from Unsplash.
On the ground, with your guests
Conferences, conventions, summits and expos. We handle the technology so your team handles the people.
Registration and ticketing
Online registration before the event, with confirmations and reminders.
Check-in on the day
Fast, tracked arrival for large crowds, so queues stay short.
Delegate data and live dashboards
Conference managers see who has arrived and who has not, as it happens.
On-site technical support
People at the venue who can fix problems quickly while the event runs.
When some or all of your audience is online
Virtual meeting & webinar coordination
Technical administration for board meetings, AGMs, summits and executive webinars across Zoom, Teams and Google Meet.
Hybrid events
A room of people and an online audience, working together.
Registration & attendance pipelines
Automated guest intake, ticket tiers, SMS and WhatsApp confirmation reminders, and post-event feedback loops.
Real-time event dashboards
Live attendee counts, drop-off rates, engagement and Q&A triage as the event runs.
Live technical coordination
Dedicated technical people managing spotlighting, audio mixing, lower thirds and breakout rooms, with live multi-platform streaming, for virtual events.
Webinars and online training
Setup, rehearsal and technical support so the session runs smoothly.
Before, during and after
Before
Registration, ticketing, reminders
During
Check-in, live dashboards, technical support
After
Attendance data and follow-up lists
Real events, real numbers
PCEA National Youth Summit
Online registration for a national youth summit of about 3,000 guests.
National church convention
Event management software that registered and checked in about 3,500 delegates in one day, with live delegate data for the conference managers.
BNI Nairobi South Expo
A website for the Business and Innovation Expo with bookings, day-of check-in and email reminders. More than 500 guests came through it.
What we do not do
For physical venues, we do not supply sound systems or LED screens. We are the registration, data and technical-support layer. If you need those, say so in your enquiry and we will tell you honestly whether we can help.
Before you ask
Do you supply sound, LED screens or cameras?
At physical venues we provide the technology around your event: registration, check-in, data and technical support, not sound systems or LED screens. For virtual and hybrid events we coordinate the live technical side, including streaming. If you need venue equipment, tell us and we will say plainly whether we can help or you need a specialist.
How early should we contact you?
As early as you can. Registration works best when it opens well before the event. Tell us your date and the number of guests and we will say what is realistic.
What size of event can you handle?
Our projects range from an expo of 500 guests to national gatherings of about 3,000 and 3,500 people. Tell us your numbers and we will confirm the approach.
Tell us about your event
Date, place and number of guests are the most useful things to tell us.
- WhatsApp+254 113 719 729
- Emailhello@ruubadigital.com